• Federal Work Study Program: Positions Available

• Guidelines for Employing Federal Work Study Students: Student Employee Guidelines 

As Antioch University Los Angeles is a recipient of Federal Work Study funding, federal regulations regarding student employees must be followed. The following guidelines must be followed for all Federal Work Study (FWS) students who are employed on campus.

FWS

Students with Federal Work Study (FWS) awards have been identified as our most needy students through the Financial Aid Application process and e receive priority consideration in filling positions on campus. All positions for students must be posted on the Federal Work Study Section of the AULA web site in order to be approved for Federal Work Study. This enables students with FWS awards to be aware of all possible jobs. Supervisors should submit their positions for approval to the Human Resources office. Approved positions will be posted at the FWS employment site.

FWS Student Assistants

1. All students working at the Antioch University LA campus, will be paid $13.00 per hour (effective August 2007), for all hours worked. Students must complete time slips on a bi-weekly basis. Note: All students must be paid for all hours worked on campus.

2. The following forms must be completed and returned to the Financial Aid Office before the student can begin work.

• Student Work Agreement (Word doc)
• Employee Personal Information Data Sheet (Word doc)
• W-4 Form (PDF)
• Employment Eligibility Verification Form (I-9) (PDF)
• Confidentiality Statement (Word doc)
• Automatic Payroll Deposit Form (optional) (Word doc)

If a department allows a student to begin work before the forms are completed and approved by the Financial Aid Office, the employing department will be responsible for paying for all hours worked prior to approval.

3. All student employees are covered by workers compensation. If a student is injured on the job, the Office of Human Resources must be notified immediately.

Terms and Conditions (the fine print)

The employing office/department assumes the following responsibilities for its student employees:

Tracking Hours Worked and Time Slips
Supervisors of student assistants must be available to sign time slips on a biweekly basis or make arrangements with the HR Office to have an alternative signer. The supervisor's signature on a time slip certifies that the time slip is a true report of the hours worked by the student employee. The student employee and the employing department/office should keep a copy of the time slip. The signed time slip should be forwarded to the Payroll Office on or before each payroll deadline.

Any changes in a student's employment status must be reported immediately to the Financial Aid Office.

Work Schedule
Students and supervisors are encouraged to use the number of hours per week on the Student Work Agreement as a guide for planning the work schedule. Under no circumstances should a student work more than 25 hours per week when classes are in session or 35 hours per week during breaks. The maximum for international students is 20 hours per week.

Maximum Earnings
The maximum amount a student may earn is reflected on the Student Work Agreement. The student and supervisor must work together to make certain that the maximum amount allotted on the Student Work Agreement is not exceeded. While the Financial Office will attempt to monitor earnings and notify a student who appears to be in danger of exceeding his/her award, it is ultimately the responsibility of the supervisor and student to make certain that students do not exceed their maximum. Since only the original pink copy of the time slip needs to be submitted to the Financial Aid Office, supervisors should retain the blue (office) copies and students should retain the white (employee) copies of time slips for record keeping and tracking purposes. In the unlikely event that a student overworks their maximum allotment, amounts earned in excess of the awarded amount will be charged to the employing department/office.

Changes in Employment Status
In the event a student's employment status changes before the Last Day of Work on the Student Work Agreement, the supervisor is responsible for notifying the Financial Aid Office immediately.

Revised 10/01/07